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The Government is putting out to tender the digitization of the Civil Registry for 11.3 million euros: it wants the process to be completed by 2024

The Government of Spain will address the effective unification of the Civil Registry in the next two years, a task for which It will be based on the digitization of all the systems of this state body through the deployment of a new platform called DICIREG. The tool will centralize all the processes of this public service, will make all its offices use the same applications and will allow citizens to carry out their procedures online using their electronic signature.

But the task is not going to be easy at all, which is why the Executive has decided to put out to tender a contract so that an external provider supports the Administration technicians in the deployment and start-up of the new platform computing, as published today by the Official State Gazette (BOE).

For this support task, the Executive offers, through the Ministry of Justice, a contract for a total value of 11.3 million euros in two years, VAT included. However, the contract provides for the possibility of an extension of another two years if the full deployment of DICIREG had not been achieved in all offices of the Civil Registry. The amount of this extension would be calculated based on the work that remains to be done.

The contractor who is finally chosen to carry out this task will have to carry out the organizational and technical work necessary to test and monitor the operation of the tool in a first pilot phase with officials and, subsequently, start it up effectively. Likewise, the tender specifications indicate that it must also provide technical and functional support to the people who use it during the second phase, collaborate in the administrative tasks of its implementation and, if necessary, provide face-to-face support in the offices that require it.

“The objective of the pilot period in the practical use of DICIREG is to complete the training of users and reduce the impact of the change in the system in the provision of Civil Registry services to citizens. The piloting will consist of carrying out a series of processing flows made up of one or more files, through which users can put into practice real processing situations with test data ”, says the statement.

The document also explains that, prior to the testing phase, a training for officials of the different Civil Registry offices that are going to use this new tool, which is not included in the contract, so, predictably, it will be provided by the IT technicians of the Ministry of Justice.

Digitization for a Unique Civil Registry

The unification of the Civil Registry was introduced in an amendment to Law 20/2011, of July 21, a norm that regulates the modernization of this state service. This modification was approved last April, and its first and most famous consequence It was the end of the Family Book on paper, as we have in Engadget.

But that modification has many more implications, and Registry unification is the most important. The new system will include the Central Civil Registry, 16 Exclusive Civil Registries (RCE), 415 Main Municipal Civil Registries (RCMP), 7,700 Delegated Municipal Civil Registries (RCD) in Courts of the Peace (JJ. PP) and 180 Civil Registry Offices in consular demarcations.

In addition, It will also unify the different sections of the Registry, which are currently four different: births, marriages, deaths and guardianships and legal representations.